Logistics
Booth
The bulk of your budget will go towards a 10×10 booth. Expect higher rates tor prime locations, and more for add-ons like carpeting and electric. Strapped for cash? Team up with another dev and combine your resources
| Recommendation | Cost |
|---|---|
| Penny Arcade Expo | $1400–$2000 |
Travel
Buy your tickets ASAP for the dates the convention requires you to attend. Many conventions have strict rules on setup and tear down times, and violations mean your booth is at stake. If you’re hauling equipment in carry-ons, look for direct flights and do not fly Spirit Airlines – you pay for it in fees.
Accommodations
Convention rooms are notorious for selling out quickly so book at least 7 months in advance. Find a place with a comfortable bed in a safe neighborhood that’s walkable from the convention center. Forget the amenities – you’re here for business.
| Recommendation | Cost |
|---|---|
| AirBNB | Varies |
| Hostelworld | $40 per person per night |
| Couchsurfing | Varies |
| Friend’s place | Free! |
Transportation
Research your transit options before getting on the plane. Rental cars: book as early as possible. Public transit: pocket some cash for a cab should you miss the last train into town. Safety is key so ensure your route is secure and reliable.
| Recommendation | Cost |
|---|---|
| Uber | Varies |
| Relay Rides | Varies |
| Public Transit | Varies |
Shipping
Shipping is costly because you pay by weight and there’s a lot of fees. Call your accommodations and ask: if they hold packages, for how long, at what cost. Send your stuff a couple days early if possible. Sending things back is easier since convention centers usually have shipping options on-premise.
| Recommendation | Cost |
|---|---|
| FedEx | Expensive |
| UPS | Expensive |
| DHL | Expensive |
| Quick-Crate | Worth the investment |
| Pirate Ship |
Meals
Some convention centers are in the heart of restaurant districts. Others are situated in industrial corridors where food is extremely scarce. Eat at least one solid meal daily and buy snacks and drinks when you can. Expect to spend some cash on dining out and drinks for networking purposes.
| Recommendation | Cost |
|---|---|
| Convention Hot Dog | $10 |
| Convention Salad | $15 |
| Convention Soda | $7 |
| Your Dignity | Priceless |